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Organizational Strengthening CAI-Asia
The number of active members in the CAI-Asia listserv is now about 550. Activities will continue in 2003 to encourage this group to join CAI-Asia as individual members.

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Consolidate at about 30 cities, expansion mainly in countries where CAI-Asia is not yet well established: especially India, Pakistan, Malaysia, and Laos.

Focus membership drive for National Government Agencies, national private sector organizations, academe, and NGOs to ensure that these organizations can be part of local networks supporting the targeted 30 CAI-Asia City members.

Special efforts will be made to enlist private sector organizations that represent relevant industrial sectors, for example oil or automotive industry in the different Asian countries.

The number of active members in the CAI-Asia listserv is now about 550. Activities will continue in 2003 to encourage this group to join CAI-Asia as individual members. This to get a better overview of their background and areas of expertise and to encourage them to get directly involved with the AQM activities undertaken by individual CAI-Asia members.

There are several international associations that CAI-Asia can cooperate with in pursuing better air quality in Asia. In addition to encourage them to join as a member of CAI-Asia, efforts will be continued to develop Memorandums of Agreements with these organizations to define concrete areas of cooperation. An example of this is the planned MoA with International Association of Natural Gas Vehicles Associations, which will define cooperation in information exchange and the formulation of guidelines for a regulatory framework on CNG.

In order to be able to fund the activities of CAI-Asia efforts will continue to broaden the funding basis of CAI-Asia through inclusion of more paying Private Sector and Development Agencies. This will at the same time make it possible to involve these organizations in a more pro-active manner in policy related discussions.

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Currently, development agencies (bilateral and multimateral donor organizations) can only become a member if they contribute a minimum of $ 50,000 equivalent to CAI-Asia a year. This prevents a number of development agencies that have substantial AQM activities in Asia becoming a member of the organization. In order to achieve better coordination with these development agencies that are currently the main source of external funding of AQM initiatives, it is important for them to be more actively involved in CAI-Asia. Based on these considerations it is proposed to allow development agencies to join CAI-Asia provided they meet two out of the three following criteria:

  1. They contribute annually a minimum of $ 50,000 (in cash or kind) to CAI-Asia to fund core activities and Secretariat;
  2. They have a policy mandate that is directly related to promotion of Air Quality Management in Asia;
  3. They invest a minimum of ($ 1 million equivalent) in AQM activities in Asia

In order to be able to get a stronger buy-in from international private sector companies in CAI-Asia it is considered to introduce a second type of international private sector members. Such members would pay less than the $ 10,000 equivalent currently required. Privileges would include possible membership of the Coordinating Council but not membership of the Executive Council. Further proposals will be developed during 2003, followed by a possible change in the Charter of CAI-Asia.

The membership of the current Coordinating Committee is limited to 11 persons representing the main stakeholders in CAI-Asia. The growth in the number of regional members of CAI-Asia and the growing interest of development agencies to be associated with CAI-Asia necessitates a review of the composition of the current Coordinating Committee. Also, after one year of functioning of the current Coordinating Committee, it is now clear that the efficiency and effectiveness of the organizational functioning of CAI-Asia can be improved. Based on these
considerations the following revised organizational structure for CAI-Asia is proposed, which requires certain modifications in the Charter of CAI-Asia (See attachment 2 for proposed changes in Charter):

Coordinating Council:

The Coordinating Council will be expanded to include development agencies that have signed up as a member of CAI-Asia (under the new proposed criteria). The functions of the Coordinating Council will be to:

  • (a) review performance of CAIAsia,
  • (b) promote coordination among CAI-Asia members and their activities,
  • (c) identify new areas of priority for CAI-Asia,
  • (d) help raising awareness on CAIAsia and its activities,
  • (e) review important CAI-Asia planning documents and reports such as Business Plan and Semi-Annual Performance Reports, and
  • (f) assist the Executive Council in the overall management of CAI-Asia. The
    Coordinating Council will meet once per year, preferably either directly before or after the General Assembly. For the rest of the year the Council will exchange information and views through different means such as internet, email and phone. The Coordinating Council will be chaired by the overall Chairperson of CAI-Asia who also will chair the Executive Council. The Secretariat will provide administrative assistance to the Coordinating Council.
Executive Council:

The establishment of an Executive Council will make it possible to have more focused management of CAI-Asia while maintaining a broader involvement of key stakeholders through the Coordinating Council. The functions of the Executive Council will be:

  • (a) oversee the functioning of the secretariat of CAIAsia,
  • (b) oversee the formulation and implementation of the CAI-Asia Business Plan,
  • (c) other decision making on CAI-Asia.

Membership of the Executive Council will consist of:

  • (a) maximum two full paying development agencies and two fully paying private sector organizations,
  • (b) four regional representatives South Asia, South East Asia, Mekong Region and East Asia.

The members of the Executive Council will be selected by the concerned constituencies themselves. The executive Council will meet twice per year, once in connection with the General Assembly and once half a year following the General Assembly.

Regional members of the Executive Council will receive financial support to cover travel expenses to be able to take part on the two annual meetings. Membership of Executive Council will be on an annual basis. The Executive Council will be chaired by the Chairperson of CAI-Asia and will be assisted by the Secretariat

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CAI-Asia does currently not have a formal legal status. This has been commented on by some (potential) external sponsors of the organizations. It is proposed that in 2003 an assessment will be carried out of:

  • (a) the desirability of having a legal status, and
  • (b) in case of a positive recommendation what would be the most appropriate legal status for CAI-Asia.
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Secretariat for CAI-Asia in 2003 will continue to be hosted by Asian Development Bank and World Bank, whereby the same distribution of functions will be maintained as in 2002. WB will focus on knowledge management component in the Business Plan, while ADB will take the lead in activities related to organizational development. In line with the envisaged delegation of Secretariat functions to regional organizations efforts will continue to make a start with partial delegation. The proposed involvement of the Environmental Institute in Thailand in coordinating the activities of CATNet-Asia is an important first step in this direction.

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Activities > Organizational Strengthening

Secretariat: The World Bank & Asian Development Bank