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The CAI-Asia Center Operations Manual is a synthesis of the guiding principles, operating policies and procedures that govern the general management, administration and financial management of the CAI-Asia Center in the exercise of its mandate. It was put together based on established international best case practices for non-profit organizations to, among others, ensure the efficient operations of the Center and to guide the CAI-Asia Center members on the coordination and control mechanisms in place.
Chapter 1: Introduction and Purpose of the Manual
Chapter 2: Purpose, Institutions and Processes
Chapter 3: Planning and Budgeting Process
Chapter 4: CAI-Asia Center Management Set-up
Chapter 5: Administrative Policies and Guidelines
Chapter 6: Human Resources Development
Chapter 7: Procurement
Chapter 8: Accounting and Audit - General Principles
Chapter 9: Sources and Recognition of Revenues
Chapter 10: Asset Management
Chapter 11: Utilization of Funds
Chapter 12. Disbursement Procedures
Chapter 13. Accounting System
Chapter 14. Budget
Chapter 15. Financial Reporting
Chapter 16. Audit
Annex 1. Sample membership application form
Annex 2. Sample Travel Advance Application Form
Annex 3. Sample Back-to-the-Office Report (BTOR)
Annex 4. Sample Terms of Reference for Staff Recruitment
Annex 5. Criteria for Evaluation and Selection of CAI-Asia Center Staff
Annex 6. Sample Staff Performance Review Form
Annex 7. Sample Terms of Reference Form
Annex 8. Sample Request for Consultancy
Annex 9. Sample Expression of Interest Form for Individual Consultants
Annex 10. Individual Consultants’ Ranking Form
Annex 11. Sample Offer Letter Form
Annex 12. Sample Individual Consultants’ Contract
Annex 13. Confirmation of Acceptance
Annex 14. Sample Notice to Proceed
Annex 15. Sample EOI form for Consulting Firms
Annex 16. Consulting Firms’ Ranking Form
Annex 17. Sample Contract for Consulting Firms
Annex 18. Performance Evaluation of Individual Consultants
Annex 19. Performance Evaluation of Consulting Firm
Annex 20. Purchase Request (PR)
Annex 21. Purchase Order (PO)
Annex 22. Official Receipt (OR)
Annex 23. Certificate of Donation
Annex 24. Request for Petty Cash (RPC)
Annex 25. Fund Liquidation (FL)
Annex 26. Cash Advance Clearance
Annex 27. Cash Position Report
Annex 28. Projected Cash Flow Report
Annex 29. Request for Cash Advance (RCA)
Annex 30. Cash Advance Liquidation (CAL)
Annex 31. Journal Voucher (JV)
Annex 32. Request for Payment (RFP)
Annex 33. Check Voucher (CV)
Annex 34. Chart of Accounts
Annex 35. Project Budget Drafting Form
Annex 36. Project Budget Revision Form
Annex 37. Project Fund Status Report
Annex 38. Income Statement
Annex 39. Balance Sheet
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